In the General tab, all the primary information of the contract is displayed. Information like Date, Contract No., Code, Description, Start/End Date, Licensee, Template Platform and T-Workflow are automatically retrieved when the Order is created.
The toolbar of the VOD contract section provides the following functions:
Cancel: Undo any modification made to the Order.
Delete: Delete the contract.
Duplicate: Copy the contract and all its information.
Launch t-workflow for the Order: Launch the workflow specified in the platform template. See chapter Launch T-workflow for VOD Contract for more detailed information.
The other information in the contract includes:
Payment: Select the method of payment from a list of predefined payment types in Etere Configuration > Settings > Invoicing data > Payments for this specific purchase order. This information is then used to manage the timely payment of the rights featured in the purchase order.
Order currency: This parameter is defined in the Settings of your PC in Control Panel > Regional and Language Options; it can be customized if necessary. At the bottom of the window, you can view the Order's amount in different currencies, which is particularly useful for international orders. Input the foreign purchase currency, the exchange rate, the date of said rate, and the respective Total Purchase Price. This is not calculated automatically, as commissions are often considered on top of the basic calculation.
Gross Price: Insert the expected gross price of the purchase order.
Discount: Insert the deal you wish to assign to the purchase order.
VAT: VAT code (Value Added Tax) in percentage needs to be assigned to the purchase order. VAT codes are pre-configured in Etere Configuration > Settings > Invoicing data > Codes GST.
Total taxes: The amount of taxes applied to the contract, calculated from the Gross price parameter.
Total Order: The total price of the Order is calculated by adding the total taxes to the gross price.
Sale Currency: If the sale order has been established under a different currency, insert the specific currency accordingly.
Exchange rate: Specify the agreed currency exchange rate.
Currency exchange date: Indicate the operational date of the currency exchange rate.
Total in sale currency: Manually input the approved sale order price in the foreign currency. The program does not calculate the amount automatically, as there are often commissions to be included. This parameter needs to be input manually.
Once the information is fulfilled and saved, proceed to the Lines tab and provide further details for the new contract.