201.3.4.2 Creating Season Order

Once a season has been created through 'Season Manager', its licensing rights are defined, and a valid schedule structure is created, the next step is to schedule the season. To do so, you must first create a season order; open the Season Order application from the left menu to launch the Search function; in this tab, you can search for existing orders using various search criteria such as code, description, agency, producer, etc.

Otherwise, to create a new order, click on the 'New Order' button in the upper left panel, and the 'Order tab' will be automatically activated; the scheduling process is performed through the compilation of all the tabs present in this module.
The ORDER tab allows you to start inserting the order's information in the related fields:

Airsales_seriesmanager_mainwindow

•Code: Assign a code to the order; this code is user-defined and can be composed of alphanumeric characters.

•Description: Insert a brief description of the order.

•Agency: Specify the commissioned agency that liaises between the station and the producer.

•Producer: Select the producer of the asset(s) referred on the current order, and clicking on the field name would call up the Personal Data database configured in 'Etere Configuration -> Personal Data'.

•Order Date: Insert the date the order was generated. This date has no bearing on the actual scheduling period.

•Payment: You can specify your payment method for this particular order by selecting from a list of user-defined payment types (Etere Configuration -> Invoice Archives -> Payments). This information helps to manage the timely payment of the order.

•VAT: Allows you to specify the VAT type on the order. Select from a list of user-defined VAT codes (Etere Configuration -> Invoice Archives -> VAT codes).

•Bank: Allows you to select from a list of user-defined banks (configured in either Personal Data or under 'Etere Configuration -> Invoice Archives -> Banks) the bank through which the order payment will take place.  

•Gross Price: Insert the expected gross price of the order.

•Discount in Personal Data: In 'Etere Configuration -> Personal Data', you can assign a discount % to a company or person. The assigned Discount will automatically appear on the commercial order by checking this box in Commercial Orders.

•Reduced Price: This is calculated as the Gross Price minus the Discount as described above.

•Unconditional Discount: To assign a further discount or a one-off discount not linked to Personal Data, insert the amount here.

•Net Price: The price of the order is calculated based on Gross Price minus the various discounts assigned.

•Reference Currency: If the order currency differs from the home currency, input the order's foreign currency here.

•Value: Insert the value of the order in the foreign currency.

•OPTIONS:  In this field, there are two additional parameters:

Expired: If an order is marked as expired, it will not be included in Search results. Usually, an order is marked as expired when the 'End Date' has already passed.

Workflow: Allows managing the T-workflow of the Commercial Orders Process.
 
Once the general order lines are completed, insert additional descriptions and virtual documents (e.g., the scanned order) in the NOTES tab through the Etere DoMa application (Documents Management).