What is Personal Data?
Etere Personal Data is a very useful tool for managing your business contacts, it allows to record all data related to the contacts involved in the system workflow (e.g. production, sales, invoicing) into contact cards classified as companies, persons, locations, equipment and users.
Information managed under this module is made available across the entire system, for example, in Etere Scheduling, Air Sales, BMS, etc. This centralized database will help you on keeping key information (e.g. emails, accounts, taxes, etc) in one place accessible to all the station departments which require it (e.g. commercial planning, accounting), thus ensuring you a more efficient and organized workflow.
Which contact types are supported?
Etere supports up to five different types of contacts within its database categorized according to their specific nature and functions as shown below:
Type : Company
Description : Juristic persons (e.g. agencies, customers, suppliers, etc) forming part of the contacts database.
Creation : manual
Type : Person
Description : Natural persons (e.g. executives, account executive, etc.) forming part of the contacts database.
Creation : manual
Type : Location
Description : Places (e.g. studios, cities, buildings, etc) on which specific tasks are performed.
Creation : manual
Type : Equipment
Description : Material (e.g. cameras, cars, tapes, etc) managed by the station to carry out specific tasks.
Creation : manual
Type : Users
Description : Entries automatically created when an operator (e.g. Scheduling17, AirSales03, Ingest05, etc) access to Etere on the first time. The created code will be the same as the authentication username used for accessing Etere (i.e. MS Windows Active Directory or MS SQL Server).
Creation : automatic
It's worthy mentioning that each contact card consists of basic fields (e.g. Code, Company Name, Country, City, etc) and detailed fields (e.g. Invoicing data, Banks, Contacts, Web Rights), being the latter ones enabled according to the type of the contact.
Available functions
Once you have accessed to the Personal Data module (see figure above), you will be able to use the following functions located in the toolbar:
File
New - Create a new entry for a company, person, location or equipment.
Save - Save all changes performed on the tab.
Undo - As its name indicates, this function undo the last changes performed.
Delete - Delete the current entry, this deletion is PERMANENT.
Help - Shown the mouse pointer for accessing the contextual menu.
Tools
Refer to the "Available Tools" chapter for information on the functions provided along with the Personal Data module for an enterprise management of contacts.