15.7 Keys/Keyboards

In this section it's possible to manage keys and keyboards.

Keys are words that can be used as tags in assets or segments metadata to easily catalogue and search media contents.
Keys are grouped in Keyboards, allowing to quickly find the desired Key to insert in asset forms. Every key can be present in one or more keyboards

A tag is represented by the combination of Keyboard and Key.

See Keys and Keyboards sub-chapters in Etere Configuration > Settings main chapter, for more infromation.

This section can be accessed from Etereweb sidebar, inside System menu.

It is divided in three main areas:
• Keyboards panel
• Keys of keyboard panel
• Keys panel

KeysKeyboardsWeb

Keyboards panel

Here, are listed all the keyboards that have been created and inserted in the db.

To create a new keyboard, click the button on the title bar of the table and define its name.

new_keyboard

For each keyboard listed, it's possible to do the following operations:

• Open: Shows the keys belonging to the selected keyboard in the Keys of keyboard panel. The text [Selection] in the title bar will be replaced with the name of the selected keyboard.
• Edit: Edit the keyboard's name.
• Delete: Delete the selected keyboard and, optionally, all its keys.
Note: a keyboard can be deleted only if none of its keys are used, otherwise an error message would be prompted to warn the user and the deletion would not be done.

Keys of Keyboard panel

In this table are listed all the keys inserted in the selected keyboard.

To remove a key from the keyboard, it's enough to click on the [X] under the Remove column.
To remove multiple keys, select them with the checkbox and click on the [X] button beside the Filter button.

keys_of_keyboard

Note: When a key is removed from this panel, it is just unlinked from the keyboard. It is NOT deleted from Etere database. In order to delete it completely from the database, it's necessary to use the proper function in Keys panel, as described below.

Keys panel

This list shows all the keys present in the database.
Beside the key languages, it's indicated also the keyboard (or keyboards) which it has been added to, under the Keyboards column.

keys_panel

These are the operations that can be done in this panel:

• Create a new key: Click on the [New] button and define all the key's properties.
new_key
• Add a key to a keyboard: Open first the keyboard using the Keyboards panel, then drag & drop the key from the Keys panel to the Keys of Keyboard panel.
add_one_key
• Add more than one key to a keyboard: Once the keyboard has been opened, select them with the checkbox and click on [Add to the keyboard opened] button.
add_multiple_keys
• Edit: Modify the key's properties or merge with another key (link all the metadata of the first key to the second, then delete the first key).
edit_key
• Delete a key: Delete the key from the database and, consequently, remove it from all keyboards.
• Delete more than one key: To do so, select the keys to be deleted with the checkbox, then click on the [Delete] button on the title bar.
delete_multiple_keys
Note: a key can be deleted only if it's not used, otherwise an error message would be prompted to warn the user and the deletion would not be done.

In every panel it's possible to search the desired keyboard or key. Just type its name on the textbox and click on [Filter] button.

• Merge 2 keys in 1

This function gives the user the possibility to merge two keys into one by following the procedure described below:

Open the editor of the Key to be merged into another one (button in the Keys panel).

Select the action Replace this key with, and the select the destination Key where to merge to (double click on the search
form showed).

Replace_this_key_with

All metadata of the first Key will be redirect to the second Key, and then the first Key will be deleted.

Report "Keywords creation history"

An AD-HOC report was created to find out what the new KEYS were and by whom they were created.

To use the report you need to go to the REPORTS section (on the right side of the WEB) and in the REPORTS\SYSTEM tree diagram list select "Keywords creation history"

Keywords creation history

Once the report has been selected, you can set, using a specific filter, a data range and then click on PREVIEW to see the report or print it in the various formats available by clicking on the DOWNLOAD button.

REPORT Keywords creation history